Briarcliff Community Club Secretary Position
- Taking notes, providing a typed copy to the members of the board for approval/corrections. When new website is running, posting a copy of the minutes on the website. Maintain a printed copy of the minutes for the records. Keep the pool records, which includes history of the pool and are currently housed in 2/3 boxes.
- Serve as the administrator for the Briarcliff Community Club Facebook page
- review requests for memberships and make sure that the person requesting is a member of the pool by checking the membership list at the BCC website.
- post information for members on Facebook page
- respond to questions posted on the Facebook page
- Coordinate insurance and insurance matters.
- if there is physical damage to the property, as soon as possible take pictures or arrange for someone to take pictures of the damage. This is very important as this is information that the insurance company will want. The board votes on whether or not to renew the policies as they come due.
- gather and provide information requested for the Workman’s comp insurance
provider - We have our insurance through Herron-Connell Insurance Group, 665A Emory Valley Road, Oak Ridge. Our Agent is Cyndi Jeffers, CIC. Her office number is 865-483-8483 x 108, cell 865-679-4668. Email cjeffers@herronconnell.com
The Workman’s Comp Ins is with Markel and the due date should be 6/10/23.
The Commercial Package policy is with West Bend Mutual and is due for renewal June 14, 2023.
The Director and Officers Insurance is due around the same time as the Commercial Package.
The bills go directly to the person on the board that maintains the checkbook and keeps up with financial records for BCC.
(Note: the person taking the secretary position in 2023 will need to contact Cyndi Jeffers and let her know that they have taken over the position from Susan Woods and provide their contact information to Cyndi.)
- Additional assignments may be made by the board as needed.