Briarcliff Community Club Annual Meeting 2023
Board Members Attending:- Brad Sharp
- Mike Laman
- Frank Moore
- Susan Gann
- Klemen Vodopivec
- Susan Woods
- Lacy Sharp
- George Murphy
- Kathleen Cheny
- Trujillo
- Roessner
- Meredith
- Lola Neisius
- Jim Rome
- Hicks
- Martin
- Renfro
- Fattebert
- Detwiler
- J. Luckman
- Glenn Brook
- Miriam Wankerl
- Samuel Pelchar
- Anne Campbell
- Charles Schmitt
- Patricia Craddick
- A. Parsons
- Ken Krushenski
- Brad Sharp called the meeting to order and introduced the board members attending. Susan Gann and Susan Woods will be leaving the board. Glenn Brook had resigned in the fall and a temporary replacement was appointed by the board, Ken Weston. Members will ask to vote on the election of Ken Weston, who will take over membership responsibilities; Kathleen Cherry and Rose Warren. Michael Laman is up for re-election. Brad went over the 2022 season highlights: On the positive side, the end of school party and 4 th of July Party were reinstated. For challenges, we had the lightening strike which damaged the gate system, the recording camera, the pavilion roof (fallen tree) and the fence. Also, there was an issue of algae caused by things being used at the lake being taken into the pool.
- Susan Gann, treasurer, reported that overall, it has been a good year. Approximately $90,000. Was received from O&M, share sales and rentals. Expenses were reduced. Less was paid in guard salaries, fewer repairs, the rock is saving from having to purchase mulch, the grill was paid off. Also, we replaced some furniture and bought a pump. We had around $33,000 net income and the current balance is about $60,000.
- Frank Moore, maintenance, indicated that the chlorine supply is no longer an issue as a new plant has opened up. The gate system is fixed. There are plans to re-roof the pavilion and guard/bathroom building. J. Rome suggested buying a lightning rod. George Murphy stated that when he did maintenance that he would have a business have an extra pump on hand, so if one went out it could be quickly replaced. Frank indicated that replacing the pump is no longer an issue. Frank indicated that the fence will also be repaired. He recommended taking out the trees on the pool property in phases. He indicated that a privacy fence could be put up as well as a lean-to to provide shade. J. Rome stated that he believes the hemlocks need to be taken down due to their condition. Frank indicated that based on previous estimates, the tree removal will be around $12,000. He will need to get an updated estimate. The privacy fence and lean-to would cost between $8,000. & $10,000. He indicated that the project will take 2 to 3 years to complete. J. Luckman ask if the fence would look like one that is seen at a junk yard and ask about planting plants. Frank pointed out that if plants were to be put out, someone would have to take care of them and that it has been his experience that volunteers are hard to find for projects like this. Lola ask about the lining for the pool. Frank explained that he has not brought anyone in to look at it as there have been no issues. Frank indicated that the shower stalls in the restrooms have not been used, noting there is no hot water. He would like to take the showers out and in their place fix areas for changing clothes. He plans to put a shower, with an automatic shutoff, outside where people can shower off sand and things from their feet. Floatation devices that have been in the lake, must be washed before they are taken into the pool. George Murphy ask about the volleyball court. Frank explained that plans are to clear off the grass/weed and a scout group is going to help. BCC will provide materials. There was discussion about how maintenance issues are prioritized, which was followed by discussion. A question was about making the parking space with a ramp by it into a reserved place for handicap parking. Frank indicated that he would look into it. There was a question about cars being parked in the parking lot. It was explained that they are not allowed to be left there during the swim season, but otherwise, it has not presented a problem. A question was ask about a rechargeable blower. Frank indicated that he had donated one with 2 batteries and it is now missing. A suggestion was made to send out an email saying that it needs to be returned.
- Mike Laman talked about the life guard situation. He indicated that someone else would be taking over responsibilities for the guards in 2023. He shared that interviews for youth 14 and up take place in April. Rhonda Kidd ask about training for guards regarding disciplinary issues of youth at the pool, for instance running. Mike explained that he has instated a system for discipline and what the system involves.
- Klemen Vodopivec explained that for the last couple of months work has been done on updating the website and making it more efficient. The new site should be launched in the next few weeks. Invoices will go out around the 1 st of March. The security gate is back up and running. Codes may be used and it is possible to use fobs or smart phones with the new system for entry. Decisions will be made in the next month. Bart Renfro ask about unguarded swim rules and bringing in kids that are not household members. Brad responded that the board will discuss.
- Glenn Brook provided a sheet showing membership numbers. There are 160 shares, 131 held by members, 4 held by BCC and 25 set aside for seasonal rental held by the club. Jim Rome ask about the cost of membership, Glenn indicated that they are currently selling for $1,300. Which includes the first season’s O&M fee. Board may want to evaluate the price as the only increase in recent years has reflected the rising cost of O&M.
- Floor discussion Jim Rome made a proposal that the board meeting minutes be posted on the website. It was seconded (could not hear who seconded). Membership voted and the motion passed. Jim made a motion that all board meetings and agenda be announced in advance, so that members may attend. There was a second. Membership voted and the motion failed. Glenn proposed 1 or 2 open meetings during the season. Mike seconded. Membership voted and the motion failed. Kathleen made a motion to have the annual meeting and then an open meeting after the pool season. There was a second. Membership voted and the motion passed.