05/21/2023

BCC Board Meeting 05/21/2023

Location: BCC Pool Pavilion
Date/Time: 05/21/2023 6:30 PM
Recorded By: Mike Laman
Board Members Present:

  • Brad Sharp (president)
  • Michael Laman (secretary)
  • Rose Anne Warren (treasurer)
  • Ken Weston (membership)
  • Frank Moore (maintenance)
  • Klemen Vodopivec (it)
  • Kathleen Cherry (personnel)

  1. Call to Order
    • Meeting called to order by Brad Sharp
    • Minutes from the Board Meeting on April 16, 2023 were approved.
  2. Presentation of Reports
    • Treasurer’s Report
      • Rose Warren gave the Treasurer’s report.  To date, the bank balance is $134,436 with $50,663 in checking, $10,000 in Share (business) account, $6,000 in Money Market account, and $67,773 in PayPal account.
      • Action—None
    • Membership Report
      • Ken Weston gave the membership report.  To date, 127 members have paid OEM fees, 0 invoices are due, and 29 of 29 shares are rented. There is one BCC share available for rent/purchase.  There are no available shares for rent only.
      • Action-None
    • Website
      • Klemen Vodopivec gave the Website report.  The website is complete and open. Gate security options (fobs vs codes) were discussed. All members need to verify their information and make any applicable changes before gate codes are released. 
      • A recent storm damaged the motherboard on the new system.  The board has been replaced and improvement in the wiring system including measures to protect against lighting damage have been implemented.
      • Issues with the FOB option has resulted in no FOBs being issued to members; gate codes will be the method of choice to access the pool for this season.
      • Action—None
    • Maintenance Report
      • Frank Moore gave the Maintenance report. The pool is now open for Unguarded swim.  Scheduled maintenance includes the replacement of plumbing and faucets in the restrooms, and the pipe system in the pump room has been completed. 
      • Removal of trees that are diseased in the backside of the pool was discussed. The cost of tree removal will be approximately $4000.  The plan to replace the umbrellas in the area of the pool was discussed.  Adjustable umbrellas will be purchased as part of normal equipment replacement.
      • Action—Motion to remove the trees passed with 2 abstentions.
    • Lifeguard / Staff Report
      • Kathleen Cherry gave the Lifeguard/Staff report.  Currently there are 7 Lifeguards and # Staff to start the season.  Issues concerning the selection of the Assistant Head Lifeguard were discussed.  The decisions regarding selection of Head Lifeguard and Assistant Head Lifeguard are the sole purview of the Chairperson of Lifeguards and Staff.
      • Action—None
  3. Discussion Items
    • Board Members responsibilities and position descriptions document—Mike Laman discussed the document and its purpose.  Board members will receive an electronic copy and be asked to provide suggestions specific to their respective area of responsibility to complete the document.
    • Memorial Day Weekend Party – Brad Sharp presented the agenda and menu for the Memorial Day Weekend Party.  Buddy’s will cater the event.  Games include Laser Tag and a Corn Hole tournament.  Lunch will be served beginning at 1PM.
    • Ping Pong Table and Corn Hole Tournament prizes– Concerns regarding adding a pool table were discussed.  The general sentiment was not in favor of adding a table at this time.  There was discussion of creating a corn hole space adjacent to the pool area on the Pavilion side.  Frank will get estimates regarding excavation to level that space.  Prizes for corn hole tournaments during the season was discussed.
  4. Adjourn
    • Meeting adjourned by Brad Sharp.